Policies & Procedures for Payment of Fees to Columbia

Payment During Registration

Columbia Bible College Education fees can be paid via Cheque, Visa, MasterCard, Interac direct payment, or Passport to Education stamps.

All students must register on the assigned financial registration days. Students who do not complete the financial registration process by closing of the assigned financial registration days, will be subject to a $50 late financial registration fee. If you are unable to attend financial registration, due to an extreme situation, you must provide a written notice, received no later than 2 working days before registration, in order to remain eligible for the waiver.

For students taking 6 credits or less, all fees are payable upon registration. For student with a course load of 7 credits or more there are three payment options available;

1. Standard payment plan - All fees are payable upon registration.

2. Deferred payment plan - The following deferred payment plan represents the minimum amounts, which must be paid:

Payment Dates	Amount to be Paid
Payment # 1 - Registration Day	50% of total amount owing
Payment # 2 - 15th of second month of semester (Oct/Feb)	50% of balance remaining**
Payment # 3 - 15th of third month of semester (Nov/Mar)	Remaining balance**

** payable by post-dated cheque or credit card pre-authorization

3. Financial aid payment plan - The following schedule represents the minimum requirements;

             Registration Day: Evidence of approved financial aid must be received otherwise a Standard payment plan or Deferred payment plan will be required.

             15th of second month of semester: Failure to complete payment from an approved financial aid source, will necessitate the student convert to a standard schedule of payments or a deferred payment plan. The student will be required to make up any payments which may be due on either plan.

Please note – If a payment deadline falls on a weekend or statutory holiday, payments made in person or by phone must be done within office hours on the previous business day. The College office hours are Monday to Friday, 8:00 am – 4:30 pm Pacific Time (please see the Calendar of Events on our website for exceptions.)

A documentation fee (resident students $100, commuter student $100) will be added to all student accounts requiring either a Deferred payment plan or a Financial aid payment plan.

Students with loans/line of credit in process

Students are required to have all necessary financing in place before the financial registration period. However, if a student:

a) Has applied for, but not yet received a student loan or line of credit, and/or
b) Is otherwise expecting funds from a third party to cover his/her expenses, and
c) Is not able to pay the minimum required 50% of all charges outstanding,

That student will be granted temporary registration status provided all of the following conditions are met:

a) The student provides documentation that a loan or line of credit has been applied for including eligibility amounts,
b) The student provides documentation of amounts that third parties have agreed to pay,
c) The student pays 10% of total charges by cash cheque, debit card, or credit card,
d) The student agrees that the above payment is non-refundable should he/she choose not to attend CBC,
e) The student agrees to keep CBC staff informed of all developments in his/her financial situation.

***Special negotiated payment arrangements may incur an additional fee of $50.

If the student cannot finalize financing within a reasonable time, he-she will be asked to withdraw from the College.

Student loan information

All student loans are required to be payable to Columbia Bible College until such time as the account has been paid in full. Any resulting overpayment of tuition & fees will be available for a refund as stated below. After the student account is paid in full, a student may request subsequent loans be made payable directly to the student. Student loans, not approved at the time of registration, will not be considered as approved for the purposes of the CBC Financial Agreement. Minimum payments as stated above will be required at financial registration as well, a deferred payment plan may need to be negotiated until such time the loan is approved.

Payments after financial registration

Missing a payment without prior approval of a new deferred payment plan by the Student Accounts Office will result in a $50 charge. If a student cheque is returned for any reason, a fee of $25 will be charged to the student’s account. Students with unpaid accounts will not be permitted to return the following semester and appropriate steps will be taken to collect outstanding accounts. Payments will be applied first to room/board, secondly to all other non-tuition related fees, and lastly to tuition.

Student refunds from accounts

Only payments received in excess of your student account will be available for a refund after add/drop week. An approved student loan is only deemed received, after the funds have been either wire transferred into the CBC bank account or the cheque has been received by CBC. Payments received from a parent, will only be refunded into the parents name unless otherwise instructed in writing by the parent. Payments received from a supporting agency, will not be refunded to the student without prior written authorization as to the intended purpose of any excess funds. Where more than one sponsoring agency has made payments on a student account, any refunds available will be pro-rated to the overall cost of the invoice in conjunction to the payment made and distributed accordingly to all sponsoring agencies first.

Please note: Refund requests take 5 working days to process

Bookstore charge authorizations

Bookstore charging authorizations will only be issued to the maximum amount available in accordance with any credit available on the student account. Bookstore charging is to be used for textbook and school supplies only and will not be available for personal items. As these authorizations are retained by the bookstore, at the time of purchase, it is advised that you are fully aware of all required textbooks before making your purchases (Any amount not used cannot be carried forward as credit).

Should you have any questions or concerns in regards to our Financial Policies, please contact the Student Accounts Clerk.